John D. Dingell VA Medical Center, Detroit, Michigan
Residents, Students and Trainees
Welcome to the John D. Dingell VA Medical Center
We are pleased that you will join us at the Detroit VA for your rotation. This web page is designed to help you to get on-boarded prior to the start of your rotation. This process takes time. In order to guarantee you will be ready to start work, you must start this process at least four weeks prior to your rotation. (See Table for Required Paper Work and Mandatory Time Frame for Submission)
“Training for Trainees" Web Course - Must Be Completed By ALL Trainees, including interns, residents and students.
On-line training should be completed at least 4 weeks prior to the start of your rotation. Follow the steps on TMS, which clearly explain how to set up an account. Be sure you indicate that you are a Health Professions Trainee, and that you will be located at the John D. Dingell VA Medical Center (DET). After you complete the trainings, print out your completion certificates.
- Nursing students must FAX these certificates to Pat Smith (see below).
- All non-nurse trainees, residents and fellows, should FAX their certificates to the Clinical Service or Department with which they will rotate.
- Medical students must e-mail Corey Johnson at, (Corey.Johnson2@va.gov) that they have completed the TMS training.
You can only be issued computer codes after you have completed these courses and have been cleared by the police to obtain an ID badge
Forms to complete:
All forms should be completed a minimum of 4 weeks before the start of your rotation. When completing forms, be sure to indicate the location of your rotation, as well as the expected start and end dates. We receive numerous FAX communications daily. Using a FAX cover sheet helps us to keep your paperwork organized. NOTE: If you are mailing any forms, you will be responsible for the postage.
Double click on each form to open and save it.
You will need the free Adobe Acrobat Reader to access these PDF forms. The Adobe Acrobat reader can be downloaded from Adobe. http://www.va.gov/viewers/viewer.htm
For Residents and Student Trainees:
* Links will take you outside of the Department of Veterans Affairs Website. VA does not endorse and is not responsible for the content of the linked websites. The link will open in a new window.
|Pertains To||Form/Hyperlinks||Completion Time / Instructions|
|Residents, Students & Trainees||
OF 306 *
|Four weeks prior to start of your rotation: Submit to the department you will be rotating in. Complete blocks 1-17. Sign as an Appointee.|
|Residents, Students & Trainees||Mandatory Training for Trainees (MTT) Certificate||On-line training should be completed at least 4 weeks prior to the start of the rotation to avoid rescheduling the rotation. To complete the course, go to the Talent Management System (TMS) and follow the Step By Step Instructions to create a TMS account. This is a yearly requirement. Once you have submitted your paperwork, the process will begin to give you access codes to the computer system. If you have any questions or concerns contact one of the individuals in the Point of Contacts section below.|
Residents, Students & Trainees
|VA Appointment Scheduling for PIV Cards (finger printing process)||
Four Weeks prior to start of rotation, complete the online appointment request with Police and Security Service (PASS). The PIV Appointment Scheduling tool lets the PASS office know 24 hours in advance of when applicants are coming and what service is needed for each person. (https://va-piv.com/SignInUserAccount.aspx)
|Students & Trainees Only||WOC Appointment Request||
Four weeks prior to start of rotation complete the top portion of the “WOC” form and submit it to the department you will be assigned to. Medical students submit form to Corey.Johnson2@va.gov.
|Residents Only||Resident Appointment Letter||Four weeks prior to start of rotation complete your name, rotation dates, the department you are rotating in, and the responsible VA staff person in that department (if known) that you are training with and sign and date the form.|
|Residents Only||SF-61 *||Four weeks prior to start of rotation complete the SF61 to include the following blanks: date appointed, department, your name above the oath of office, and your signature as appointee. No notary required.|
|Residents Only||NPI#||Four weeks prior to start of rotation Residents must have NPI # before starting their rotation at the Detroit VAMC.|
Psychology Internship and Fellowship Programs
Please direct questions about your upcoming scheduled rotation or onboarding at the VA to the Clinical or Administrative Service that is hosting your rotation.
Travell Johnson-Pettway, Education Specialist
(313) 576-1000 ext. 65204
FAX: (313) 576-3239
Beverly Greene, Medicine House Staff Coordinator
Leana Saylor, Surgical Receptionist
Chanel Richardson, Secretary, Mental Health
Rocky DeBose, Administrative Officer/ICS
GENERAL QUESTIONS & MEDICAL STUDENTS
Corey Johnson, Program Specialist
FAX: (313) 576-3239
Maryjean Schenk, MD
Associate Chief of Staff/Education and Designated Educational Officer
Please do not send any Personally Identifiable Information (PII) through the email system.